SMPS Seattle Blog

 Subscribe via RSS 

12 Free Web Tools You Didn't Know You Couldn't Live Without (Part 1 of 3)

by The SMPS Seattle Education Committee

Welcome to 2014! Whether your resolutions include keeping close watch over that marketing budget or broadening your skills a little this year, we've got the list for you. The SMPS Seattle Education Committee brings you thirteen sites with free downloads and tools. Please be sure to comment below of what you try...and let us know of any great tools, tips, or tricks everyone should know!

Set One: Efficiency in Action - Find yourself thinking, "how can I improve this process?" Here are a few free tools to improve your workflow, boost team accountability and reduce your stress. Plus, they are fun to use and you might not know they have been under your nose all along!


Tool: Doodle

Cost: Free

Why it rocks: Looking to round up former colleagues for happy hour? Trying to assemble an industry committee for a monthly meeting? Scheduling presentation rehearsals for seven team members from five firms attending an out-of-town interview? Doodle has you covered. As the organizer, you create a free account on Doodle and propose dates/times for your team. Doodle produces a link which, when mailed to your team, will allow them to log their name and availability on the calendar you have proposed. One click of the link and no logins for the group means people will actually respond. Tallies for best options are presented in a good visual format which enables the entire group to see what timeslots work for the largest number of participants. 



Tool: DropBox

Cost: Free

Why it rocks: If you don't have one, get yourself a DropBox account! For those of you who don't know, DropBox is a cloud-based storage system that allows you to share documents with anyone directly from your desktop. It is free to sign up and the first 2GB of storage are included. DropBox is awesome when working with multiple companies and coordinating project documents. Many people may use their company FTP or SharePoint, but DropBox can get you there faster, easier and it's flat out more intuitive. So, for you next large pursuit, think about using DropBox to coordinate your ideas and documents.



Tool: InDesign Snippet Tool

Cost: Free (if you have Adobe InDesign)

Why it rocks: InDesign's snippet tool allows you to store pieces of your page layout such as a text box, an icon you created or case study you created. You can then save these snippets to your library for quick reference when creating a new proposal. Just create your page then drop your snippet into the layout. Remember how each proposal is similar, yet its own unique thing and each proposal is a chance for your project team to create an infographic for their ideas? Well this snippet tool allows you to catalog their ideas for use from one proposal to the next.



Cost: Free (Donation appreciated)

Why it rocks: When you are working on a proposal do you ever get addendums or have to constantly check the client's procurement site? If you do, you will like this helpful site. allows you to add the address of a web page you need to monitor for new information. will then send you an email notification if your web page has changed, allowing you to be the first one with the information.


Part 2 of this article will be posted on Monday, March 24th and Part 3 will be posted on Monday, March 31st.


Return to list


  1. Sandy Chapin

    Mar. 20, 2014

    Thanks for these great tips and tricks!! I've been using Doodle for awhile and it's awesome!! Dropbox is great, too. Have you ever used WeTransfer? It's pretty amazing, too.


Leave a Comment